AP Voucher Entry
- Former user (Deleted)
- Workbench (Unlicensed)
New AP Vouchers are entered into Workbench by opening the Voucher Invoice Entry function, and clicking the 'New' button.
When you click the 'New' button, a new Voucher No is generated being the Next Voucher No in the Location of the logged in user
The Voucher Date will default to the current date. This normally would not be changed but it can be if this has been allowed.
VOUCHER TYPES
Specify what type of a voucher you are creating. This is done by choosing one of the available 'Voucher Types'. The Voucher Types determine where a voucher will be available for further processing.
- Invoice - This Voucher Type is used for the recording of AP Invoices (non Subcontract). This is the default for new Vouchers
- Credit - This Voucher Type is used for recording of AP Credit Notes.
- Sub Claim - This Voucher Type is used for recording of Subcontract Claims.
Once you have chosen the Voucher Type for the document that you are recording proceed to complete the rest of the form by filling in as much information as possible.
The minimum information required to create an AP Voucher is:
- Invoice Date
- Invoice Number
- Supplier
You will not be able to complete the Voucher or close the Voucher screen without first entering this information. To exit the screen without entering this data you will need to delete the Voucher using the Delete button
