Voucher Control Parameters

There is a range of configuration options available when using the AP Voucher facility the following section briefly explains each of the available Control Parameter settings and how they are meant to be used. The Control Parameters for AP Vouchers are found by selecting the 'Voucher' parameter under Control Parameter Maintenance.

Allow Subs Claims from Unapproved Vouchers
If set to Yes, then the creation of Subcontract Claims from Unapproved Vouchers is permitted.

AP Voucher Invoice Value Check
If an AP Invoice or Subcontract Claim derived from a voucher has a total value greater than the voucher, then a setting of Warn here displays a warning message when exiting from the created AP Invoice, while Disallow warns and forces the AP Invoice value to be reduced down to the voucher value.

AP Vouchers
If set to Yes, in the Job Purchase Invoice Entry screen the entry of an AP Voucher ID can be used in processing AP Invoices.  Ideally the process is the other way around where the Voucher is entered and reviewed/approved, then converted to an AP Invoice.  If set to No, the Voucher field in the Job Purchase Invoice Entry screen will be hidden.

Approve Voucher before Invoice
If set to Yes, then an AP Invoice can only be created from a Voucher if the Voucher has an Approved status.  When matching a Voucher No with an AP Invoice on the Job Purchase Invoice Entry screen a check for approval is also made.  Ideally this would be set to Yes, as per the default setting.

Bulk Attachment UNC Folder
Used to attach scanned AP Invoices to Vouchers.  The UNC path to a folder.  Save scanned AP Invoices to this folder that will be automatically moved and attached to a Voucher based on the filename.  It will attach documents to an AP Voucher where the filename is the same as the AP Voucher invoice number.

AP Invoice Entry Warning
If set to Yes, a warning displays on entering an AP Invoice or Voucher if the selected Job is Closed.

APInv Unique for Supplier
This sets the level of validation of duplicate use of AP Invoice Numbers for the same Supplier : 0 = No validation, 1 = Disallow any duplicate use of AP Invoice Nos, 2 = Warn only of duplicate use of AP Invoice Nos.

Confirm Pos Default Receipted
With this set to No, the default setting will be Outstanding PO Value when processing an AP Invoice against a Voucher

No Voucher Approval Notification
If Set to Yes, Disables the Approval Notifications process via the F3 Key on the AP Voucher Screen.