Purchases

Owned by Former user (Deleted)
Last updated: Jun 14, 2012Version comment
2 min read

THIS ORDER QUANTITY

Manually enter the quantity
Enter the quantity that you want on the Purchase Order that you will create. As you manually enter the quantity to purchase the Select box at the end of the line will be ticked.

Automatically enter the quantity

  • Tick the select Box to order the full quantity required for that line.
  • Tick the select Box at the top to order the full quantity required for all the lines.
  • Tick the select Box at the top after selecting a Supplier to order the full quantity required for the lines for that Supplier.

Cost Rate
Displays the Cost Rate from the Item using Standard, Average or Last dependent on the Control Parameter or if a Supplier is selected the Cost Rate from the Catalogue for that Supplier. This is the Cost rate that appears on the Purchase Order .

Select Supplier
The Supplier defaults through from the Quote if a Supplier was selected on the Cost Sheet line.
(Within the Cost Sheet you can select a Supplier if the Item chosen is linked to a Catalogue.)
If there is no Supplier defaulted through hit the drop down which will show all the Suppliers linked through Catalogue lines on the Item.

  • Once selected maintain the Cost Rate if necessary
  • This will not maintain the Cost Rate on the Catalogue only for this Procurement line.

If there is no Supplier in the Drop Down menu then Create a Supplier

Create Supplier
Press this button to take you to the Company Lookup. Select the appropriate Company. This generates a Catalogue line on the Item for the Catalogue that is identified in the Control Parameter. Enter the Cost Rate. This Cost rate will maintain the Cost Rate on the Catalogue and also this Procurement line.

Once you have made your selection Press Create PO's.

Change the default selection if required

Create a Purchase Order for each Work Centre
Every line has a Work Centre. For the same Supplier within this selection you can have a Purchase Order for every line or amalgamate the lines inot one Purchase Order per Work Centre.

Auto Approve Created Purchase Orders
This automatically Approves the Purchase Order with the Job Manager. The Purchaser is also the Job Manager.

Auto Print Created Purchase Orders
This automatically sends these "Approved" Purchase Orders to the printer

Edit View Created Purchase Orders
Once the process is finished it automatically takes you to Edit/View Created Purchase Orders.

You can go into each of the Purchase Orders by double clicking the arrow at the left.