Quotations

Documentation HomeDownload as PDFSee also: Plant, Procurement, File Attachment. 

This module looks at the use of Quotations within Workbench.

 

OVERVIEW

A formal quotation process is often required in an organisation. It is a discipline which provides a well documented record of the contract price with a client, resource allocation, potential profitability and future revenue generation.

Workbench Quotes provides a method for building up such a quote. It could also be viewed as the working base for an Estimate or a Factory Order.

THE WORKBENCH QUOTING PROCESS:

  • Provides a logical and easy to use approach to the process of quoting.
  • Gives integrity to the approach.
  • Allows for transparency in the quoting process. This transparency gives guidelines to the person quoting so that elements of the quote are not missed. The transparency also ensures accountability as the quote will become the budget which will flow through to the variance analysis provided by the Financials Statements.
  • Provides a well documented rationale for the quote.
  • Provides a guide for resource requirements.
  • Provides a guide to potential profitability. The standard quoting system encompasses both a cost and revenue component and this enables future profit to be reported across the company.

A quote is an entity within Workbench and is distinct from a job

  • It itemizes Costs and Revenue budgets
  • It does not have to be associated with a job
  • It can have its own distinct numbering system.
  • There can be a number of versions of the quote.
  • Each quote has a number of cost sheets designating the various aspects of the quote. The individual cost sheets can be built up from any one of a number of Quote Templates or previous quotes. There could be library of standard templates for the various standard types of jobs anticipated.
  • The quote can be built up from items, plant, labour and/or activities.
  • An Item can be a Bill of Materials with fixed and variable components.
  • Once the quote is accepted it is attached to a job, and the quote lines are transferred to the job as the estimate.
  • Once the quote is accepted lines are passed through to the Procurement module for the management of purchasing, stock issue, deliveries and selling.