Batching Journals

Owned by Former user (Deleted)
Last updated: Jan 18, 2017 by Workbench (Unlicensed)
2 min read

A 'Batch Journals' button is located at the top of the screen.

For each displayed transaction which is ticked as 'expecting to be journaled' in the top panel the Batching Journals process will create:

For the 'from' Job:

  • A CR Job Adjustment equal to the FULL value of the qualifying transaction in the top panel, against the Work Centre and Activity Code. In the example below, CR of $210 cost
  • A DR transaction against the Work Centre, Activity Code for the balance of the transaction not transferred. In the example below, DR of $90

For the 'to' Job(s):

  • A DR transaction against the Work Centre, Activity Code for the transferred values(s). In the example below, DRs of $20 and $100, leaving the un-transferred balance of $90

After completion of this batching process, the screen will display the contents of the batch, with all the related DRs and CR

CR Transaction Detail
The Detail on the created CR transaction will be "CR for journal of Job Tran ID xxxx in Job Adjustment Batch yyy"

DR Transaction Detail

  • Where the 'from' transaction is a Purchase the 'JobTransaction.Details' on the new DR transaction will contain from the old transaction, Supplier Name; Invoice No; Job Transaction Reference; Transaction date and Details, plus the optional comment added in the top panel comment
  • Where the 'from' transaction is a Time transaction the 'JobTransaction.Details' on the new DR transaction will be Employee Number; Employee Name; Transaction date and Details, plus the optional comment added in the top panel comment