Flagging Transactions as Invoiced

Owned by Former user (Deleted)
Last updated: May 03, 2012Version comment

For Input Billing Type jobs, the Get Sales process flags transactions with the Invoice Number under which they have been billed. The transferring of these transactions handles the status of these lines as to whether they can be billed.

If the 'From' transaction has ALREADY been invoiced:

For the 'From' Job:

  • The 'from' transaction has been invoiced. This does not change.
  • A CR Job Adjustment equal to the FULL value of the qualifying transaction in the top panel, against the Work Centre and Activity Code. In the example below, CR of $210 cost.
  • Transaction will be flagged with an Invoice No = 999999; it is not to be invoiced, as it already has been.
  • A DR transaction against the Work Centre, Activity Code for the balance of the transaction not transferred. In the example below, DR of $90. The transaction will be flagged with an Invoice No = 999999 ; it is not to be invoiced, as it already has been.

For the 'To' Job(s):

  • A DR transaction against the Work Centre, Activity Code for the transferred values(s). In the example below, DRs of $20 and $100, leaving the untransferred balance of $90.
  • Transactions will be flagged with an Invoice No = 999999; they are not to be invoiced, as they already have been


If the 'From' transaction has NOT been invoiced:

For the 'From' Job:

  • The 'from' transaction will be flagged as invoiced with an Invoice No = 999999, as it is not to be invoiced.
  • The CR Job Adjustment equal to the FULL value of the qualifying transaction in the top panel, against the Work Centre and Activity Code. In the example, CR of $210 cost. )
  • Transaction will be flagged with an Invoice No = 999999 as it is not to be invoiced
  • The DR transaction against the Work Centre, Activity Code for the balance of the transaction not transferred. In the example, DR of $90.
  • The Transaction will be flagged with an Invoice No = 0, as it is the remaining balance of the transaction being transferred which is able to be invoiced

For the 'To' Job(s):

  • A DR transaction(s) against the Work Centre, Activity Code for the transferred values(s). In the example, DRs of $20 and $100, leaving the untransferred balance of $90.
  • Transaction will be flagged with an Invoice No = 0 as it is the transaction being transferred which is able to be invoiced.