Time Codes

Owned by Former user (Deleted)
Last updated: Mar 16, 2015 by Former user (Deleted)
2 min read

TIME CODES SETUP:

  1. Activity Codes must allow Time Codes
  2. Time Codes must be setup.
  • Time code supplies the cost to be used on the job either by rate specified or % added to employee class of Employee.
  • Time Codes can be generic - the Time Code does not filter or specify an Employee Class or Activity,
    or specifically - there can be rates or %'s for combinations of Employee Class and/or Activity.
  • Time Codes are set up in the Time Code Maintenance screen

Header Section

Time Code
Enter a Time Code (5 characters)  This one Time Code can then be used with multiple Costing Lines to create different Cost rates for different combinations of Employee Classes and Activity Codes.

Description
Enter a Description for the Time Code

Line Type
A Time Code has a Line Type of Time or Disbursements, allowing the application of the Time Code to Time or Disbursement type Activity Codes

Reference
Is an optional field that accepts 20 characters

Allowance
If a time code has the "Allowance" (was "Inc Cost") flag set, then the timesheet lines entered against this time code assign the quantity entered to the Allowance Quantity on the line, and set the quantity itself to zero.
This enables allowance quantities to be entered and included in the cost against an Activity Code without the quantity being added into the timesheet hours.

Use on Crew Timesheets
Must be selected if the Time Code is to be used on Crew (Daily Diary) Timesheets

Allowance Type
Select Type that has been set up in 'Lookups Maintenance' as an 'Allowance Type'

Filters
May be selected to  reduce the number of costing lines displayed

Costing Lines Section

The costing basis is defined in the Costing Lines, for a combination of Employee Class and Activity Code.

Employee Class
To apply the basis to a specific Employee Class, select this from the dropdown. If no Employee Class is selected the costing basis will be applied to all Employee Classes, in combination with the selected Activity Code (if any)

Activity Code
To apply the basis to a specific Activity Code, select this from the dropdown. . If no Activity Code is selected the costing basis will be applied to all Activity Codes, in combination with the selected Employee Class (if any)

Rate and Percent options

  • If the Rate option is ticked, the Cost values entered will be used in the time transactions in lieu of the rates on the Employee Class of the Person.
  • If the Percent option is ticked, the Cost values entered will be percentages to be applied to the rates on the Employee Class of the Person. E.g. 200% in the Base rate field will give a Base Cost on the transaction pf 200% of the Base Rate in the Employee Class

Values:

  • For Time type Time Codes, values can be entered in the Base, Overhead, Other, Time 1, Time 2, Time 3 and Allowance Cost fields. Disbursement Cost should not be used
  • For Disbursement type Time Codes, values can be entered only in the Disbursement Cost field.
  • Base, Overhead, Other, Time 1, Time 2, Time 3 and Allowance Cost fields should not be used