Over Budget Control

With Control Parameter 'Control Overbudget PO' set to yes, the value of each PO line is checked for exceeding budget for the selected job / activity code combination, based on the calculation:

Budget - (Costs to Date plus Outstanding PO Costs)

• If this value on any line of the PO is <0 (i.e. the budget for this line will be exceeded by this PO), then only People in a Security Admin group which has the Admin function 'Approve Over Budget PO' are allowed to approve the PO. Selection of an Approver will check this calculation and warn if a selected approver does not qualify.

NOTES:

• that the over budget calculation is done only at the time of approval of the PO.
• that one line over budget affects the allowed approvers of the whole PO.
• that the PO includes the Uncommitted Budget

With Control Parameter 'Control Overbudget PO' set to No, no check is made on the Budget.