Sales Code Section

Sales by Sales Code
If the Charge Type on the job has the 'Invoice Lines By' option set to Sales Code:

• This panel displays the summarised Sales Code based Selling Values that will result from the invoicing of the individual cost transactions displayed. Any change to the cost transactions selected, and their Sell Rates, will be reflected in these Sales Code values.
• The Sales Code on a transaction defaults from the Sales Code set up on the Activity Code on that transaction.
• Sales Codes are generally used to determine the GL Codes for revenue posting to the General Ledger.

Note the 'Override Sales Code' can be used here. If the Charge Type on the job has the option 'Override Sales Code' selected, the revenue on the invoice can optionally be directed at a single Sales Code at the time of invoicing.

Sales by Work Centre Code
If the Charge Type on the job has the 'Invoice Lines By' option set to Work Centre:

• This panel displays the summarised Work Centre Code based Selling Values that will result from the invoicing of the individual cost transactions displayed. Any change to the cost transactions selected, and their Sell Rates, will be reflected in these Work Centre Code values.
• The Work Centre Code on a transaction defaults from the Work Centre set up on the Activity Code on that transaction.

Displayed Values
Totals by Sales Code or Work Centre Code are displayed for:

• This Inv: the total value of transactions to be included on this invoice

Note that when re-entering this screen from an invoice that has already been prepared, the value displaying here will be the current value of invoiced transactions. The specific transactions included are those with the 'Invoiced' checkbox ticked.

• Job Transactions - This Invoice: The total value of Job Transactions selected for billing on this invoice
• Job Transactions - Unbilled: The total value of Job Transactions remaining unbilled

Purchase Order columns and data also display if the Charge Type has 'Billing from PO's' enabled:

• Purchase Orders - This Invoice: The total value of Purchase Order Lines selected for billing on this invoice
• Purchase Orders - Unbilled: The total value of Purchase Order Lines remaining unbilled

These displayed values change dynamically as the Job Transactions or Purchase Order lines are selected for invoicing, are deferred, or are written off

Double Click on Displayed Values

• A mouse click on one of these displayed value will automatically filter the displayed transactions in the Detail panel to display those transactions which make up the selected total (by automatically applying filter criteria).

Transaction Selection - Job Transactions and / or Purchase Orders
At the bottom of this section are flags for managing the default transaction types to be selected for display

• Job Transactions: defaults for Billing Types of Input Based and Input Output Based
• Purchase Orders: defaults for Charge Types with 'Billing from PO's' enabled Invoice
• Transactions To: read only display of the Invoice To Date from the Invoice
• Include Futures: defaults to not selected. Ticking this will add future dated transactions (Job Transactions and Purchase Orders) and un-previewed transactions to the displayed list of transactions able to be invoiced