Control Parameters

Parameter Name	Description	Valid Values
Allow Unapproved PO Inwards Goods	If set to Yes, then Inwards Goods transactions can be entered against Unapproved POs.	Yes, No
AP Batch Approve Invoices	If set to Yes, prior to exporting a batch there are checks that all AP Invoices in the batch have an Approved Status	Yes, No
AP Hold Code	This code is included in the Export File if the AP Invoice line is on hold. It should be the code expected by the receiving Accounting System.	A valid code expected by the Financial software being used
AP Invoice Entry Warning	If set to yes, a warning displays on entering an AP Invoice or Voucher if the selected Job is Closed.	Yes, No
AP Voucher Invoice value check	If an AP Invoice or Subcontract Claim derived from a voucher has a total value greater than the voucher, then a setting of Warn here displays a warning message on exit from the Enter Job Purchase Invoices screen, while Disallow also forces the AP Invoice value to be reduced down to the voucher value.	None, Warn, Disallow
AP Vouchers	If set to Yes, in the Enter Job Purchases screen the AP Voucher facility can be used in processing AP Invoices	Yes, No
APAccountNo mandatory	In the Company Maintenance screen: If set to Yes, a Supplier or Subcontractor must have an APAccount No.	Yes, No
APInv Unique for Batch	This sets the level of validation of duplicate use of AP Invoice Numbers within the same batch: 0 = No validation, 1 = Disallow any duplicate use of AP Invoice Nos, 2 = Warn only of duplicate use of AP Invoice Nos.	0, 1, 2
APInv Unique for Supplier	This sets the level of validation of duplicate use of AP Invoice Numbers for the same Supplier : 0 = No validation, 1 = Disallow any duplicate use of AP Invoice Nos, 2 = Warn only of duplicate use of AP Invoice Nos.	0, 1, 2
Approve Voucher before Invoice	If set to Yes, then checks to ensure that the AP Voucher has an Approved Status, when clicking Create Invoice.	Yes, No
APVoucher Attachment Dir	Holds the attachment directory in which the AP Voucher entry screen is expecting to find the scanned AP Invoice image for attachment to the Voucher using the Attach AP Invoice Image button
Auto Receipt With APInvoice	If set to Yes, then Inwards Goods Lines are automatically created when processing an AP Invoice against any PO if they have not already been created manually with an Inwards Goods transaction. If set to No, then Inwards Lines are automatically created only if the JobCode on the PO line is a Stock Location Job. This No option is to ensure that there is always a Good Receipt for a Stock purchase, as the Stock system requires these transactions for Stock control	Yes, No
Check Subcontractor Insurance	If there are expired Insurance Certificates against the Subcontractor (in the Additional tab on Company Maintenance) then entry of Subcontract Claims and AP Invoices against this company will be disallowed.	Yes, No
Confirm POs Default Receipted	If set to Yes, makes Receipted Only the default on Confirm Purchase Orders when processing job Purchase Invoices, otherwise if defaults to Outstanding PO Value.	Yes, No
Control Over Budget PO	If set to Yes, then the user can enter a PO which takes Outstanding POs + Cost to Date > Budget.	Yes, No
Control Over Budget WO	If set to Yes, then the user can enter WO which takes Outstanding WOs + Cost to Date > Budget.	Yes, No
Def Subcontract Claim Batch	The default Subcontract Claims batch into which Unapproved Subcontract Claims are put. Must be a valid batch of Batch Type = Sub Claim, and the batch should be set as Not for Export	{Valid Batch Number}
Default Catalogue ID	This is the ID number of the Default Catalogue to be used when automatically creating Activity Type Items in Procurement Lists	{a valid CatalgueID numer from the Catalogues table}
Default Item ID	This is the ID number of the Default Catalogue Item to be used when automatically creating Catalogue Items in Procurement Lists	{a valid itemID from the CatalogueItems table}
Default PO/WO Date	If set to Open Period then the default date for POs and WOs will be derived from the first PO open period end date subsequent to today. If set to Today it will default to today`s date.	Today, Open Period
Default Supplier in Catalogue Lookup	If set to Yes, default the supplier from the Purchase Order through to the Catalogue Lookup screen to provide initial filtering	Yes, No
Deliver more than To Deliver	If set to Yes, then the Procurement Deliveries process may accept a Delivery amount greater than the procurement quantity	Yes, No
Display AP GST Type	If set to Yes, then the AP GST Type is displayed in AP Invoice entry, with the GST Type defaulting from the selected Activity Code	Yes, No
Display Uncommitted Budget	If set to Yes, the Uncommitted Budget figures will appear for POs and WOs.	Yes, No
Display Import IT Quota	Displays the Import IT Quota button on Maintain Sales Orders.	Yes, No
Fin Co AP Validation	If set to Yes, the Financial Company of each Supplier must be the same as that of the Batch header used for AP Invoices and AP Credits.	Yes, No
Force Purchase Credit Apply	If set to Yes, a valid Apply Number ie. the AP Invoice number to which the Credit is to be applied must be specified during entry of an AP Credit Note	Yes, No
Include Stock item Default Selection	Yes/No default selection of the include stock item tickbox in the purchase tab in Procurement.	Yes, No
Max Return AP Invoices	In the AP Invoice Edit/View screen: Limits the number of displayed records when searching	{a number}
Max Return Catalogue Lines	In the Catalogue Lookup screen: Limits the number of displayed records when searching	{a number}
Max Return Inwards Goods	In the Enter Inwards Goods screen: Limits the number of displayed records when searching	Number
Max Return Purchase Orders	In the Purchase Orders Edit View screen: Limits the number of displayed records.	{a number}
PO Accrual by Receipts	When set to Yes, the Purchase Order Accruals values are generated ONLY for Purchase Order Lines which have been Receipted but not AP Invoiced. Any non receipted POs will NOT be included. To use this Control Parameter, the [WBFUT:Auto Receipt with AP Invoice] Control Parameter must also be set to Yes to ensure that Receipt transactions are always created.	Yes, No
PO Excess Limit	The amount of excess over the Purchase Order value that a Job Purchase line is allowed before it is automatically placed on hold. E.g. If set to 100, items more than $100 over their Purchase Order value will be automatically placed on hold.	{number}
PO Job Location Control	If set to Yes, the Location on the Job Profit Centre must match the Location on the Purchase Order or Works Orders header.	Yes, No
PO Location Default	If set to User, when creating Purchase Orders and Works Orders the Location Code of the logged in user is defaulted onto Purchase and Works Orders. If set to None the Location Code must be entered each time.	User, None
PO Location from Job	If set to Yes, the Location Code on the Purchase Order defaults to the Location Code of the Profit Centre of the first Job on PO Lines. Note this assumes all lines on the PO have the same Job Code	Yes, No
PO Purchaser/Approver different	If set to Yes, then the Purchaser and Approver on Purchase Orders must be different people	Yes, No
PO Supplier Location Control	If set to Yes, the Location of the Supplier must match the Location on the Purchase Order or Works Orders header.	Yes, No
PO Use MPR No	In the Purchase Orders screen: If set to No, then it HIDES the MPR No.	Yes, No
PO Use PO Reason	In the Purchase Orders screen: If set to No, then HIDES the PO Reason.	Yes, No
PO Use PO Type	In the Purchase Orders screen: If set to No, then it HIDES the PO Type.	Yes, No
PO Use POReference2	In the Purchase Orders screen: If set to No, then it HIDES the POReference2 field.	Yes, No
Procurement Auto PO Approve	If set to yes, when creating a PO from Procurement the "Auto Approval" option is automatically selected	Yes,No
Procurement Auto Print PO	If set to Yes, then the Auto Print Created Purchase Orders checkbox on the Create PO Dialog box defaults to ticked when creating bulk POs from Procurement	Yes, No
Purchase Order Attachment Dir	Holds the attachment directory in which the Purchase Order entry screen is expecting to find any document for attachment to the Purchase Order.	{Directory Path}
SubContract Claim Filter APInvEditView	In the AP Invoice Edit View screen: If set to Yes, then it allows filtering on Subcontract Claims by Subcontract	Yes, No
Unapproved PO Text	The text in this field will print at the top of Unapproved POs e.g. Requistion Only	{any text}
WO Location Default	If set to User, the Location Code on Works Orders comes from the logged in user, if set to Subcontract the Location Code comes from the Profit Centre of the Subcontract Job.	User, Subcontract
WO Location from Job	If set to Yes, then the WO Location Code defaults to the Location Code of the Profit Centre of the Job on WO Lines.	Yes, No
WO Purchaser/Approver different	If set to Yes, then the Purchaser and Approver on WOs must be different people	Yes, No