Docket Entry for External Transactions

Enter the Docket Header Job Number and Date/Seq (if already existing)
Refer to the Docket Header notes where it talks about the Job used as the Docket Header Job and the resulting Docket Line Jobs/ Docket Schedules available and Suppliers.

Select the Supplier from the drop down list.

Note: Supplier Dropdown F4
Only Suppliers listed where they are included on the Docket Costing Schedule for the Docket Header Job or its related Sub Jobs. Where Docket Header Job is the Docket Control Job then all Suppliers listed where they are included on any Docket Costing Schedule.

• Docket No
  Specify the Docket/Day Sheet number or some other appropriate reference. Can be Null but with warning.

• Date
  The date will default to the date of the Docket Header, change this date if required. This will also be the date used in the initiation of the Automated Batching process for the docket accrual. The transaction date falls inside the Batch Period.

• Job Code
  Select the Job Code which you want to record this entry against. Only those Jobs with docket schedule lines for the selected Supplier may be chosen.

• Type
  Select the Type of entry for this line. The Docket Costing Schedule has already been set up with these Types. If a supplier is supplying more than one type of item e.g. Labour and Plant, this will be specified on the Docket Costing Schedule and would result in more than one selection available here.

• Code
  This lists the schedule items for the supplier. Select the appropriate item for the docket line you are entering.

• Activity
  This will default from the Activity code on the Costing Schedule. Can be overwritten if needed. Validates the selection against the Activity Group on the Job.

• Description / Subcode
  You can enter a description for the docket line here if desired. This description will be available in the dropdown for the other lines of data entry for this Job/Date/Sequence

• Work Centre
  This will default from the Work Centre code on the Costing Schedule. Can be overwritten if needed. Validates the selection against the Job Work Centres on the Job.

• Quantity
  Enter the Quantity for this line item.

• Unit Rate
  The Rate will default from the value setup on the Docket Costing Schedule. You can overwrite this rate if required.

The bottom part of the screen provides additional detail for the currently selected docket line:

• Supplier Name
• Job Description
• Code Description (From the Docket Costing Schedule)
• Line Cost (Total cost for this line Qty x Unit Rate)
• Activity Desc – Activity Code Description
• Work Centre Desc – Work Centre Code Description
• Details – Field where additional details can be added for this transaction.

Labour External Transactions

'LE' type transactions can be treated as a Time transaction in Workbench where the Activity Code selected is a 'Time' type. This is how you can get Time transactions into Workbench without using Workbench Timesheets. It is great for Labour Hire where you want the transaction treated as Time but payment will be through Accounts Payable.

The entry process is the same for other externally supplied items. In the example above the first line is for Labour External but the entry is the same as that for the Materials Line.

Docket Entry List Report

Docket Transactions on Jobs / Timesheets

The Docket entries that have been saved will now appear as Job transactions. This can be easily viewed through the Job enquiry screen.

The screenshot above displays the Job transactions that have originated from the Docket Entry Screen.

Fuel Receipt Transactions

'FR' type transactions are intended for the receipting of fuel as a stock adjustment.
It is used on sites where a fuel tank is refilled and the cost of the fuel is allocated, via a stock entry, to the individual Jobs.