Docket Setup

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Last updated: Jul 02, 2013
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Setup for Internal Docket transactions  There is no special Setup required for the use of 'Internal' use of Dockets for Internal Purposes.

Setup for External Docket transactions  Before you can use the Dockets & Day Sheets function of Workbench for the External process there is some setup required.

 

 

Create the Docket Accrual Control Job(s)

Docket Accruals Control Job(s) are required for the actual APInvoice transaction when it is matched against Dockets. The APInvoice is posted to Docket Accrual Control with any difference in values between the Invoice and Dockets posted as per the original docket accrual transaction. See Accounting Entries for details

Multiple Docket Control Jobs can be created

At the highest level, there is a Docket Control Job per Financial Company, set up in Financial Company Maintenance

At the lowest level, a Docket Control Job can be per Header Job  (the Hierarchy 1 Job – it is assumed that this same Docket Control Job will be used for all Subjobs), set up in ‘Docket Control Job’ on the Additional tab of the Header Job to which the Docket lines are being posted.

Each Docket Control Job has the Docket Accrual Account in both the DR GL Account and CR GL Account fields on the Additional tab of Maintain Jobs

Make sure that the Cost Activity Group selected for all Docket Control Jobs allows No Activities.

Set up an Activity Group called DCKT  Docket Control Activity Group. Do not put any Activity Codes into this group. Attach the Group to each of the Docket Control Jobs in Job Maintenance. 

This is important otherwise it will error on Batch printing and exporting.

 

Create a Docket Activity Code

This Activity Code should not be included in any Activity Group. All posting is system generated.
Do not put any GL Account Codes on this Activity.

The Activity Code Type must be 'Internal'

 

Add the Docket Activity Code to the 'Internal Cost Activity Code'

Add the Docket Activity Code to the 'Internal Cost Activity Code' on the Additional tab of all the Docket Control Jobs
In both the Dr GL Account and CR GL Account fields on the Additional tab of all the Docket Control Jobs specify the relevant Docket Accruals GL Account for the Financial System

 

Set Control Parameters

See the Section on Conrol Parameter Maintenance