With Control Parameter 'Control Overbudget PO' set to yes, the value of each PO line is checked for exceeding budget for the selected job / activity code combination, based on the calculation:
Budget - (Costs to Date plus Outstanding PO Costs)
If this value on any line of the PO is <0 (i.e. the budget for this line will be exceeded by this PO), then only People in a Security Admin group which has the Admin function 'Approve Over Budget PO' are allowed to approve the PO. Selection of an Approver will check this calculation and warn if a selected approver does not qualify.
Note that the over budget calculation is done only at the time of approval of the PO.
Note that one line over budget affects the allowed approvers of the whole PO.
Note that the PO includes the Uncommitted Budget
With Control Parameter 'Control Overbudget PO' set to No, no check is made on the Budget.
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