Dockets and Day Sheets

The Dockets & Day Sheets module is designed to provide Day Sheet style data entry where Time, Disbursements, Plant, and Stock issues, which are typically recorded on a Day Sheet, can be entered in the same screen. It also provides a method of capturing and accruing the value of items / materials for a job as they are being delivered / consumed and not waiting till the AP Invoice has arrived.

The following are examples of scenarios which are suited to the Dockets & Day Sheets module:

• The supply of Aggregates to a large Civil works project. In this scenario the exact qty of material required may not be known and deliveries may be billed either by the truck load or the delivered weight. The recording of these delivery dockets allows the cost of the delivered material to be immediately recognised on the project. When the supplier invoice is eventually received the invoice value can be matched against the recorded delivery dockets. Any differences in price or qty are handled by the Dockets & Day Sheets module and the system automatically generates adjustments to correct the original accrual made on the project.

• The supply of subcontract labour on a Construction Project. In this scenario the time spent by the subcontracted labour can be recorded on the project on a daily basis. These daily docket entries can then be matched against a suppliers invoice at the end of the month.

• Where an associated quarry is supplying material. Dockets for quantity are captured by the delivering Truck. These are processed through Docket Entry and the AP Invoice can be raised for the unreconciled Dockets.

• The Site Supervisor captures on a Day Sheet all staff hours, plant utilised, stock used and dockets from Suppliers. This can all be processed in the one screen.

The module falls into 2 categories. You have "Internal" transactions (time, disbursements, plant, and stock issues) and "External" transactions (entering Supplier dockets and accruing the cost as the product or service is consumed)