Promise Note

Lump Sum Promise Entry

• This is a Data Entry tool only. It is an easy way to process a promise over a large number of rows.

Date

• Specify the date that the lump sum has been promised.

Promise

• Specify the amount.

Balance

• Shows the balance of the total debt for that company after promises.
• You need to tick the rows that the promise is going to relate to and you cannot tick a row if the Balance Outstanding after promises is zero.
• Once the rows are selected Press Calculate Lump Sum Promises. This will spread the promised amount over the selected invoices.
• Enter a Promise note
• If the promise exceeds the balance outstanding on the selected invoices you will receive an error. "Promise is more than amount due"
• If the promise is less than the balance outstanding on the selected invoices the process will clear the oldest debt and leave the balance outstanding on the most recent debt.

This process will update the individual invoices with the promise.

Allocate a promise to a specific invoice
Highlight the line invoice in question and complete the :

• Date, Amount & Promise Note.
• If the promise is less than outstanding balance a running total is kept.