The Purchase Order Accruals program is used to generate the PO Accrual transactions that can be exported to your General Ledger. The Accrual values can be based on the outstanding value of the Purchase Order or the value of PO Receipt transactions not invoiced. This option is set in the Control Parameters function.
Firstly, the Accruals are generated and the results can be viewed or printed. If there are any errors to be corrected, the Purchase Orders can be modified at this point and the Generation process repeated.
When the results of the Generation process are correct, the Export function can be activated to export a General Ledger accrual journal.
Final PO Date
The you wish to accrue any outstanding Purchase Orders up to.
Generate PO Accruals
This button runs the Purchase Order Accruals function and will create an accrual entry for any open Purchase Orders up to the date specified.
Batch
Either select an available batch or create a new one.
Batch Reference
Enter a Reference to provide unique identification for this data.
Batch No
Displays the number of the currently selected batch.
Batch Date
Displays the date of the currently selected batch.
Batch Period
Displays the financial period that the currently selected batch falls into.
Export PO Accruals
"Press" this button to finalise the batch and post the data to the database.
Print PO Accruals
You can print the accrual report in Job or GL Code order.