The Purchase Order Accruals program is used to generate the PO Accrual transactions that can be exported to your General Ledger. The Accrual values can be based on the outstanding value of the Purchase Order or the value of PO Receipt transactions not invoiced. This option is set in the Control Parameters function.
Firstly, the Accruals are generated and the results can be viewed or printed. If there are any errors to be corrected, the Purchase Orders can be modified at this point and the Generation process repeated.
When the results of the Generation process are correct, the Export function can be activated to export a General Ledger accrual journal.
Financial Company
Select the appropriate Financial Company.
Accrue up to PO Date
Enter the date you wish to accrue any outstanding Purchase Orders up to.
Accrual Period
Enter the period for the Accrual.
Batch
The batch number will display of an existing batch for the selected Accrual Period or a new one will need to be created.
Batch Period
Displays the financial period that the currently selected batch falls into.
Batch Ref
Displays the Batch Reference to provide unique identification for this data.
Batch Date
Displays the date of the currently selected batch.
Closed Date
Displays the date of the batch was Closed.
Exported Date
Displays the date of the batch was Exported.
Generate (PO Accruals)
This button runs the Purchase Order Accruals function and will create an accrual entry for any open Purchase Orders up to the date specified.
Print (PO Accruals)
This button enables you to print the accrual report.