Creation of the Payment transactions for Subcontract Claims to Subcontractors can be entered in three ways:
AUTO CREATION BY BATCH
Selecting the 'Create Payment' option, automatically generates a Workbench payment transaction, on the Subcontract for all the Subcontract Claims included in the batch created. This makes the assumption, that Accounts will pay the account promptly, and the payment status therefore reflects correctly in Workbench.
Note that you can create the payments:
- at the time of batching (by leaving the Create Payments checkbox ticked)
- come back later, reselect the Batch No in question, deselect the 'Batch Claims' checkbox
The payment transactions are not exported to the financials
MANUAL ENTRY
In the Enter Subcontract payments screen, payment transactions can be manually entered for payments to Subcontractors.
The payment transactions are not exported to the financials
IMPORT FROM FINANCIAL SOFTWARE
A payments file created from the financial software can be imported into Workbench to create the payment transactions against the relevant Subcontract Claims.
The resulting Payment transactions appear on the Payments tab for the Subcontract.
