This program screen is provided to enable the entering of Suppliers Invoices.
Within a Batch, the Record Browser makes it possible to move backwards and forwards through all the Invoice Invoices in the Batch. This is useful for finding errors in data entry when the Batch Totals displayed do not agree with those calculated manually.
AllInclude Closed
By selecting this optiondefault, the system will display all the open batches of Invoices that have been entered but which are not yet closed. Via this option, Users have the ability to amend batches; it is not necessary to enter all Invoices in one batch and then close the batch.The batch remains open until its status is changed.closed by the User. Ticking the 'Include Closed' checkbox will display all Open (can be edited) and Closed (cannot be edited) batches
Batch Number
Enter a Batch Number or select one from this list. If a new Batch is to be created, leave this field blank and press the New Record button .
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Approved By
If being used, this field shows the person who has Approved the processing of this invoice
DetailsComment (tab)
Enter any textual information or notes which may be relevant to this Invoice.
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If the whole Purchase Order has been fully received, "pressing" the Defaults button completes the Order without any other actions being necessary, other than "pressing" the Confirm button to accept this change.
It is acceptable to alter the 'This Invoice' Quantity or Value. If, for example, all the items on the Purchase Order have been received, but at a different Rate from that which was originally entered on the Order, then to the ensure the correct Invoicing line results from these actions, you must change the Value and the Quantity Received. A simple partial receipt would require the Quantity only to be altered. Each line will automatically Complete if the Full qty and value is entered in 'This invoice'. If you specify a lesser Qty you can still complete the line by ticking the Complete box on the line but you have to compete it first and then change the qty or value. If all the lines are complete the Completed box on the Header will also be ticked. This information will automatically update the Purchase Order.
If the Purchase Order is a multi-line Order, for every line "receipted" on the Order, a line is created on the Invoice.
After making any alterations to the Purchase Order (either manually or through the use of the Defaults button) it is necessary to "press" the Confirm button to save the changes and return to the Invoicing screen. An Invoice line will be created as a result.
No Invoice line will be created if the Exit Close button is pressed before Confirming.
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