There is a range of configuration options available when using the AP Voucher facility the following section briefly explains each of the available Control Parameter settings and how they are meant to be used. The Control Parameters for AP Vouchers are found be by selecting the 'Purchasing' parameter under Control Parameter Maintenance.
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If an AP Invoice or Subcontract Claim derived from a voucher has a total value greater than the voucher, then a setting of Warn here displays a warning message when exiting from the created AP Invoice, while Disallow warns and forces the AP Invoice value to be reduced down to the voucher value.
AP Vouchers
In the Enter Job Purchases screen: This enables the use of the AP Voucher facility in processing AP Invoices by selecting a Voucher No as the source of defaults.
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If set to Yes, the AP Voucher must have an Approved Status before it can be turned into an Invoice.
APVoucher Attachment Dir
Holds the attachment directory in which the AP Voucher entry screen is expecting to find the scanned AP Invoice image for attachment to the Voucher using the 'Attach AP Invoice Image' button.
AP Invoice Entry Warning
If set to Yes, a warning displays on entering an AP Invoice or Voucher if the selected Job is Closed.
APInv Unique for Supplier
This sets the level of validation of duplicate use of AP Invoice Numbers for the same Supplier : 0 = No validation, 1 = Disallow any duplicate use of AP Invoice Nos, 2 = Warn only of duplicate use of AP Invoice Nos.
Confirm Pos Default Receipted
With this set to No, the default setting will be Outstanding PO Value when processing an AP Invoice against a Voucher
No Voucher Approval Notification
If Set to Yes, Disables the Approval Notifications process via the F3 Key on the AP Voucher Screen.