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This program provides a facility to create Purchase Orders:

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Job Code
Each line of a Purchase Order is associated to a Job via the entry in this field. Enter a code manually or use the <F4> Key access to the Job Search function.

Line Basis for Purchasing

  • The Line Type for purchasing has three options – 'C' (Catalogue Lines), 'A' (Activity Codes) 'S' (Supplier Code)*

Activity Code Based Purchasing

  • The Activity provides for Workbench analysis and GL Integration. The Description field which follows and the Details field below, both provides space to include, for each line, more details regarding the product or service being ordered.
    Valid Activities can be entered manually or selected from the list available. The Activity Group on the job determines the list of Activities available.

Description
The Description of the Activity selected will be displayed in this field. However, the contents of this field can be edited to more fully describe the goods or services being ordered.

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Unit Rate
The Rate is the Unit of Measure value for the goods or services being purchased. The Total Cost will result from the extension of this information in conjunction with the Quantity – i.e. Rate x Quantity.

Qty [WBFUT:F4]
Always defaults to 1. Enter a value being the Quantity being ordered. You can also press the [WBFUT:F4] key here which will bring up a window for calculating the total Quantity when buying lengths of material.

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Uncommitted Budget
The Budget outstanding on that line.

Catalogue Line Based Purchasing
All purchasing to stock must be through Catalogue lines and can only be initiated through Purchase Orders.

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