This is significant where transactions are not batched on Data Entry. This includes:-
Batch Type | Batching Process | Financial Transaction |
Subcontractors Claim | Batch Approved Subcontractors Claim | AP Invoice |
AR Invoice | Auto batch or Batch Job Invoices | AR Invoice |
AR Credit | Auto batch or Batch Job Invoices | AR Credit |
AR Internal | Auto batch or Batch Job Invoices | GL journal |
Timesheet | Batch Timesheets | GL journal |
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Batch Timesheet transactions.
- Where the time Labour Journal is exported, time transactions must be batched. To ensure all time transactions have been batched, run 'Batch Timesheets' ensuring the 'TS Period' option is selected. This will then batch any time transactions with the period of the Batch selected. Note that time transactions have the period of the Transaction Date (or if that period is closed then the next open period for Timesheets in Period Ends). The period is not determined by the Timesheet Week Ending Date.
Batch Job Invoices and Credit Notes
- For an AR Invoice or Credit Note to be batched it must have a status of 'Approved' or 'Sent', depending on the setting of the 'Invoice Batching Status' Control Parameter
- If the Control Parameter 'Invoice Batching' is set to 'Auto' AR Invoices, AR Credits and AR Internals should have been batched automatically
- If the Control Parameter 'Invoice Batching' is set to 'Manual', AR Invoices, AR Credits and AR Internals will need to have been batched manually using 'Batch Job Invoices'.
- Print the 'Invoice Status Report' for the current period. This will highlight any AR Invoices or AR Credits which have not been batched.
- Batch any unbatched transactions using 'Batch Job Invoices'.