...
The structure of the exported data is specific to each host financial system. However the derivation of the GL codes is the same regardless of the host financial system. Workbench derives those GL Codes based on business rules and system set up, and each transaction within Workbench is allocated the appropriate code accordingly. The appropriate GL Account is derived every time the Print Batch button is pressed or the batch exported. The Job Transaction (cost) and Job Invoice Line (sale) has this appropriate GL Code locked in on the transaction.
To control the export of data, all transactions within Workbench are batched. Batches that are to be exported are "Closed", A Batch Edit is printed to check accuracy and then exported. Depending on the requirements of the host financial system, the batches are exported to a flat .TXT or similar file, or to a Transfer Database. The data exported is as per the requirements specified by the System Providers of the Host Financials.
...