The external part of Dockets & Day Sheets is the debiting of costs against a Job via Docket Entry as the product or service is consumed, with a corresponding credit being created against a Docket Control Job(s)
The cost rate for each of these transactions is setup in a Docket Schedule which can be attached to a Job(s) .
When the AP Invoice comes in at the end of the month it is a matter of reconciling against the Dockets entered to ensure the initial accrual to the Job was accurate and making any cost adjustments necessary. The invoice is processed as a debit against the Docket Control Job.
External Dockets & Day Sheets is designed for capturing a range of bulk supply items where there is no Workbench Purchase Order but there is an agreement for supply but the exact total value or quantity may not be agreed.
External Dockets & Day Sheets is not intended to replace the existing 'Inwards Goods Entry' facility.
Inwards Goods Entry is designed for receipting stock items and items normally raised by way of a Purchase Order.
External Dockets & Day Sheets presents a number of advantages:
- You can get the cost on to the Job as product or service is delivered.
- It is a useful tool for the site manager to be recording what is occurring on a site on a daily basis this way he has a concise audit of the daily site operations.
- It is a quick and easy way of getting data on to the Job in a timely way.
- It allows the treatment of Sub Contract Labour as 'Time' on a Job even though it is an Accounts Payable sourced transaction.
- It provides for accurate month End accrual where the product or service has been consumed but the AP Invoice has not arrived.