Batch Timesheet transactions

EXPORTING TO GENERAL LEDGER

This program is used to batch timesheets to generate the Labour Journal that will be exported to the General Ledger. If the Labour Journal is going to be exported the transactions must be batched.

Transaction Type
Because the timesheet entry program allows the entry of Timesheet and Disbursement transaction types which are treated differently when we generate the export to the financials it is necessary to batch them separately.

Timesheet Status

• Select which timesheets you want included in this batch. Once Timesheets have been batched their lines cannot be edited. Where a timesheet week spans 2 accounting periods the lines in the future period remain editable.
• If you batch All Timesheets it will batch all timesheets that have been created even if only partially completed. It completes and approves them automatically. (The exception to these are timesheets at month end that go over two periods. It just batches the transactions related to that period.)
• If timesheets have not been completed and you want these withheld from the export you will need to tick timesheets as complete and batch only the completed timesheets. (Use the Approving Timesheet function as a pretty straight forward way of completing &/or approving Timesheets.)

Batch
Create the Batch Header to be used to batch these timesheets.

Person Profit Centre
Select a profit centre if you wish to batch these timesheets separately.

TS Dates
Select the range of Timesheet Ending dates to be included in this batch or use the TS Period option.

TS Period
Specify the accounting period of the Timesheet Lines to be included in this batch.

• The suggested method to ensure all time transactions have been batched is to run 'Batch Timesheets' ensuring the 'TS Period' option is selected. This will then batch any time transactions with the period of the Batch selected. You will know that you have included all previously unexported timesheet transactions.

• Note: Time transactions have the period of the Transaction Date (or if that period is closed then the next open period for Timesheets in Period Ends). The period is not determined by the Timesheet Week Ending Date.
  This takes account of the Timesheet Period End Date in the Period Ends Table.