All purchasing to stock must be initiated through Purchase Orders. It is the only way to access the Catalogue lines. All the line detail for the Purchase Order can come through the Catalogue Lookup.
Purchase commitment on an Item is through the Purchase Order.
Once you have fed in the Purchase Order Header detail go to Type on the first Line and make the type C. This will open up the Line Code and you can Press F4 to bring up the Catalogue Lookup

You will be presented with the Catalogue of the selected Supplier.
Choose the Filter tab to refine your selection.

Favorite and Promotional
This selection criteria is from the additional catalogue screen.

Stock Code
Specify an Item and then filter. This will give all catalogue lines for that Item.

Code Pattern
Searching by the Catalogue Code or Description the same as the Code Pattern

You can display the Sell or Cost rates.
The system retains your last selection criteria and the Previous Query button displays this.

Choose Filter to list all Catalogue lines for that selection.

If you have an Item that you want to purchase and there is still no Catalogue you will need to maintain through Item Maintenance. You cannot add the Catalogue Item here.

Once you have your Catalogue selection listed you tick at the left of the line to include that line in the Purchase Order. Each Catalogue line displayed shows a number of fields at the bottom of the screen. This need to be maintained for the Purchase Order lines that you are creating:-

The Job # comes through from the PO screen.
Activity code defaulting through for that Catalogue Line (as distinct from the Activity Code on the Item). If the Activity displayed is not included in the Activity Group for Job an error message is displayed.

The Activity Code can be amended. The possible activities are shown in the drop down and include Stock Purchase transaction types.

Work Centre. The Work Centre can be amended for this line.
Quantity. The quantity defaults to 1 but specify the quantity that you want to order in this Purchase Order.

You can change the order of the data presented by clicking on any blue column title.
Once your selections are complete then press OK. The ticked lines will be included in the Purchase Order.

An Unapproved PO updates the Stock Module with the quantity on order.

The Purchase Order must be approved before you can process receipts and AP Invoices.

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