Details Tab - Invoice Lines
- Former user (Deleted)
For each Invoice Line, the first column is unlabelled, and represents the source of the transaction.
(I) Input Based
(O) Output Based
(M) Manual
(C) Claim Schedule
(L) Internal
Sales Code
The Sales Code for each line on the Invoice, derived from the underlying transactions. In addition, a Sales Code can be entered manually
Description
Defaults to the description attached to the Sales Code, but can be altered. Used for printing on the Invoice.
Work Centre
Where the Charge Type on the job has a
Details
This is additional text which can be added to print on the Invoice, and serves to further detail the Job. If text has been added to the Invoice Text field on the Description Tab section on Job Maintenance, it will be placed in this field when the Job is selected. This text may also originate at the Service Desk.
Get Sales
This button when active gives access to the invoice preparation screen dependent on the Billing Type. If input based it displays cost transactions to invoice, if Output based it gives the outputs to be sold. Etc. It will be "greyed out" or inactive if the Billing Type is quoted.
Quantity
The default quantity for this field is one or the quantity which was selected in the Preparation window. Quantities greater than one, or changes made to this field, will result in their automatic extension to adjust the Value, GST and Total fields.
Rate
This value will be defaulted from the Preparation selection or from the Sales Code itself if a line is being added manually. It may be altered if required.
Value
This data is for display purposes only and can only be altered through the manipulation of the Quantity or Rate values.
GST
GST will be calculated automatically by the system. It can be altered and the result will be that the system will recalculate the Total for the line by adding the new GST value to the Value amount. Thus if GST is set to Zero, then the Value and Total amount will be the same. If the 'Use GST' flag on the job is not set, then GST will default to 0.00.
Total
This figure, the total for each line, is not editable directly.
Job
This field is linked to each line on the Invoice. By reselecting a Job (the <F4> Job Search function is active) it is possible for Invoice Revenue to be allocated to separate Jobs on the basis of the content of each line. The Job code on the line reflects where the revenue for this line has been allocated.
Detail
Text which is held for each line can be entered in this field. These lines will print, however, only when using the Invoice Formats which support printing details (i.e. will print both Item details, and the textual data held in this field).
Footer
Pre-defined Footer Text can be selected for printing on the Invoice and will be displayed in the adjacent field. Text can be added into this field manually if required.
Completed
Enter the date if the Job is now completed. This will update the Job Masterfile.
Finalised
Enter a date here if you wish there to be no further transactions made against this Job. This will update the Job Masterfile.