Workbench Subcontracts

OVERVIEW

A Subcontract would normally arise where we are the Head or Principal Contractor and we are letting part of the work to other subcontractors to do on our behalf.

Subcontracts in Workbench are all about the management of:

• Creation of a Subcontract against a Job. The subcontract is allocated to a Subcontractor (Supplier)
• Supplier companies are designated in Workbench as being suppliers (ordinary trade suppliers) or Subcontractors
• A job may have multiple subcontracts, with multiple subcontracts for one subcontractor
• You can create a SubContract at the Header Job level and have the related Works Order/s committing costs to a range of Subjobs or you can create a SubContract for each SubJob.

Subcontract commitments (Works Orders)

• There is the ability to create a schedule to be attached to a Works Order.

Receipt of claims from the subcontractor

• SubContract claims are costs to a job

Certification of Claims for Payment

• (Accounts Payable invoice) Often Subcontractors do not have controlled systems whereby they can produce a detailed, accurate claim for the work they have done. Workbench controls this for them through the SubContracts module.
• If they do have adequate systems Workbench verifies their claim.

Notification of differences between claims and certified payments

• Many regulatory authorities may have made this notification mandatory

Subcontract schedule claim detailing the claim history

• This can be based on the Subcontract schedule brought into the Works Order or just the lines on the Works Order.
• The initial creation of the Claim is like drafting an APInvoice. This claim is processed against a default Subcontract batch. Once the Claim is approved the Claim is moved from the default batch to a Batch ready for completion and export.