Other Set Up Requirements

ParameterName

Description

ValidValues

Add Lines to Input Invoices

If set to Yes, Input Based Invoices may have new Job Invoice Lines manually added (i.e. lines not derived from Job Transactions). Note that as these will not be derived from Job Transactions, care is needed as to which invoice formats are used

Yes, No

Allow Backdated ARInvoices

If set to Yes, the Job Invoice Entry screen will allow the AR Invoice Date to be in a closed period, but will provide a warning. The Year period used on the invoice will be the next Period open for AR

Yes, No

Allow Job Credits on Contracts

If set to Yes, Job Credits may be entered against Contract jobs. If set to No or not set, negative value Contract Claims must be entered as Credit Notes

Yes, No

AR Credit Reason Mandatory

If set to Yes the Reason Code on AR Credit Note Entry is mandatory.

Yes, No

ARAccountNo mandatory

In the Company Maintenance screen: If set to Yes, a Client must have an ARAccount No.

Yes, No

Auto Receipt Numbering

If set to Yes, Job Receipts are automatically allocated a receipt number from the sequence specified on Maintain Locations.

Yes, No

Batch Timesheet Default Status

Determines the default status for the Batch Timesheet Screen.

All, Approved Only, Completed Only

Cancelled Job Credits Batch

The Batch Number into which an AR Credit Note is automatically moved when Cancelled. Needs to be a batch of Batch Type AR Credit, and the batch should be flagged as Not for Export

{Existing Batch Number}

Cancelled Job Invoices Batch

The Batch Number into which an AR Invoice is automatically moved when Cancelled. Needs to be a batch of Batch Type AR Credit, and the batch should be flagged as Not for Export

Change Job Invoice Date to be In Period

If set to Yes, a check is made when printing a final invoice to ensure that the invoice date still falls within a period open for billing. If not, then the date on the invoice is changed to be the first day in the first period open for billing.

Yes, No

Companies Days Terms

Default value for new Company setup, Payment Terms - days from date of invoice. E.g. a setting of Companies Days Terms of 20 combined with Companies Month Terms of Next would set the Payment Dud Date to 20th of the following month

{any number}

Companies Month Terms

Default value for new Company setup, Payment Terms, Current or Next month. E.g. a setting of Companies Days Terms of 20 combined with Companies Month Terms of Next would set the Payment Dud Date to 20th of the following month

Current, Next

Default Credit Invoice Type

If specified, this setting determined the default Invoice Type on entry of Job Credits.

{Invoice Type Code}

Default Criteria Search Job Invoices

Enter the names of the criteria check boxes you wish to have defaulted to ticked in the Edit View Job Invoices screen e.g.

Entered, Printed, Approved, Sent, Updated, Cancelled, Invoices, Credits, Internals, Revenue Journal

Default Job Invoice Date

If set to Open Period then the default date for Job Invoices and Contract Claims will be derived from the first AR open period end date subsequent to today.

Today, Open Period

Default Location on Edit View Invoices

If set to Yes defaults the Location of the logged in user as a filter on the Edit View Job Sales Invoices screen.

Yes, No

Disable Invoice Object

If set to Yes, disables the use of Invoice Objects on the Job Invoices Screen.

Yes, No

Disallow Different FCCode

If set to Yes, then the Currency Code on an AP or AR Invoice CANNOT be different to the Currency Code of the Company. If set to No or not set, then only a warning is provided, and the Currency Code can be changed.

Yes, No

Display AR GST Type

If set to Yes, then the AR GST Type is displayed in Job Invoice entry, with the GST Type defaulting from the selected Sales Code

Yes, No

Display Input Based Margin

If set to Yes, displays the Input Based Margin for all selected transactions on the Get Sales screen when billing Input Based jobs

Yes, No

Edit Input Based Derived Lines

If No, you are not allowed to edit the Invoice lines that have been derived from Job Transactions. If Yes, you are allowed to edit the Invoice Lines that have been derived from Job Transactions and you are presented with a routine where you pro-rata or ro

Yes, No, Nominal

Edit View AR Invoice Date Filter Defaults

Sets the default date or period criteria on the Edit View Job Sales Invoices screen: Dates - 01/01/1900 and today's date are defaulted into the From and To fields respectively. Current Period - Earliest Open AR Year/Period values into the Year/Period From

Dates, Current Period, Current Period Prior, All Periods

Fin Co AR Validation

If set to Yes, only those Invoices for Clients with a Financial Company matching that of the Batch are included in a selected batch in the Batch Job Invoices process

Yes, No

Force Job Invoice Credit Apply

If set to Yes, a valid Apply Number ie. the AR Invoice number to which the Credit is to be applied must be specified during entry of an AR Credit Note

Yes, No

Force Write Off Reason

If set to Yes, then you will be prompted for a Write Off reason when writing off individual job transactions in the Get Sales screen for Input Based invoicing

Yes, No

Hide Debt Management Promise Notes

If set to Yes, then the Promise Notes tab is not shown on the Debt Management Invoice List

Yes, No

Hide Debt Management Reports

If set to Yes, then the Reports tab is not shown on the Debt Management Summary screen

Yes, No

Internal Sale Batching Status

This is the Status which will cause an Internal Invoice to be allocated a Batch number, if the Invoice Batching control parameter is set to Auto.

Approved, Sent

Internal Sales Work Centre

Identifies the Default Internal Sales Work Centre Code to be used

{Work Centre Code}

Invoice Batching

If set to Auto, then AR Invoices, AR Credit Notes and Internal Sales are automatically allocated a system generated Batch Number when they attain the appropriate status (refer to the [WBFUT:Internal Sale Batching Status] and [WBFUT:Invoice Batching Status] Control P

Auto, Manual

Invoice Batching Status

This is the status which will cause an AR Invoice or AR Credit Note to be allocated a Batch number, if the Invoice Batching control parameter is set to Auto.

Approved, Sent

Invoice Report Selection Location

If set to Yes, the users Location Code defaults as a filter on the Job Invoice Report Selection screen.

Yes, No

Job Invoice Entry Warning

If set to yes, a warning displays when entering an AR Invoice or Contract Claim against a closed job.

Yes, No

Job Status to Create Output Billing

When jobs with a schedule (claim) item specified have the Job Status changed to this, then a job output record is automatically created on the schedule item for the amount of the Job Value.

{Job Status}

JobInv Hide ClaimNo

When set to Yes will hide the Claim No Field on the Job Invoice Screen.

Yes,No,True,False

JobInv Hide ClaimRef

When set to yes will hide the Claim Ref field on the Job Invoice screen.

Yes,No

JobInv Hide DebtStatus

When set to Yes will hide the Debt Status Field on the Job Invoice Screen.

Yes,No,True,False

JobInv Hide Fixed

Will hide the Fixed Field on the Job Invoice Screen.

Yes,No

JobInv Hide OrderNo

When set to Yes will hide the Order No Field on the Job Invoice Screen.

Yes,No,True,False

JobInv Hide Paid

When set to Yes will hide the Paid Field on the Job Invoice Screen.

Yes,No

MaxReturnSalesInvoices

In the AR Invoice Edit View screen: Limits the number of displayed records.

{a number}

Post-Final Claim Copy Text

The text specified here will print on reprints of Contract Claims after the initial Final Copy has been printed. Eg. Copy Only.

{Any text}

Post-Final Invoice Copy Text

The text specified here will print on reprints of AR Invoices after the initial Final Copy has been printed. Eg. Copy Only.

{Any text}

Pre-Final Claim Copy Text

The text specified here will print on copies of Contract Claims before the Final Copy has been printed. Eg. Pro Forma.

{Any text}

Pre-Final Invoice Copy Text

The text specified here will print on copies of Invoices before the Final Copy has been printed. Eg. Draft Only.

{Any text}

Preview Previously Billed Jobs

If set to Yes, Preview Invoices will be produced for previously billed Input Based Jobs with No current transactions to bill

Yes, No

Revenue Forecast Closing

If set to This Period: For the Revenue Forecast Period displayed, if in Period Ends the AR flag for this Revenue Forecast Period is set to closed then the Generate, Rebuild and Refresh buttons in the Revenue Forecasting screen are greyed out to ensure no

None, This Period, Prev Period

Revenue Forecast Hide Columns

A list of column names that will be hidden in the Revenue Forecast screen

{A comma separated list of column names}

Revenue Forecast Mode

This determines how revenue is forecasted per Job. The Both option provides for separate forecasts for Time (Activity Type) and Other costs. Time provides for forecasting time only. All provides for a single forecast of all revenue. The Header options a

All, Both, Time, Header All, Header Both, Header Time

Revenue Forecast Year

Determines the depth of history used when calculating To Bill on the Revenue Forecast Management Screen. All will use all past periods when calculating the Revenue Budget and Billed to Date values used in the to Bill calculation. Current, will only look b

All, Current

Show GST Controls

If set to No, then the reference to GST is not shown on Invoice formats.

Yes, No

Show Letterhead

If set to No, then the letterhead from the Location of the Profit Centre of the Job is not printed on Invoice formats.

Yes, No

Use Invoice To Date

If set to Yes, then shows and uses Invoice to Date on the Job Invoice form for selection of transaction date ranges for Input Based invoicing. The Invoice to Date will default to the end of the current period. Not valid if using Preview Invoice.

Year, No

Verify ABN No

If set to Yes, then the ABN No is verified as conforming with the Australian standard in Maintain Companies when stepping off the field. The process calls a checking algorithm used by Australian authorities for validation

Yes, No

Work Centres On Invoices

If set to Yes, then the Work Centre field on JobInvoices and JobCredits is editable.

Yes, No

AdminFunctionDesc

Details

Approve Internal Invoices

In the Job Invoices screen: ENABLES the APPROVED Selector and BY ME button on Internal Invoices.

Edit Job Invoices

In the Enter Job Invoices and Enter Contract Claims screens: Unapproved Invoices may be Entered or Edited, Approved Invoices may be viewed but not changed.

Approve Job Invoices

In the Enter Job Invoices and Enter Contract Claims screens: Unapproved Invoices may be Approved.

Unapprove Job Invoices

In the Enter Job Invoices and Enter Contract Claims screens: Approved Invoices may be Unapproved and then, may be Edited.

Delete Job Invoices

In the Enter Job Invoices and Enter Contract Claims screens: Invoices with a status of "Entered" may be Deleted.

Un approve AP Invoices

Allow users to Un approve an AP Invoice

No Final Print Job Invoices

In the Enter Job Invoices screen: DISABLES the Print Final Invoice button.

Un approve Job Invoice Credits

In the Enter Job Credit Notes screen: Approved Credit Notes may be Unapproved and then, may be Edited.

Delete Job Invoice Credits

In the Enter Job Credit Notes screen: Credits with a status of "Entered" may be Deleted.

Edit Job Invoice Credits

In the Enter Job Credit Notes screen: Unapproved Credit Notes may be Entered or Edited, Approved Credit Notes may be viewed but not changed.

Approve Job Invoice Credits

In the Enter Job Credit Notes screen: Unapproved Credit Notes may be Approved.

Bulk Change Get Sales Rates

In the prepare Job Invoices from Input Costs Screen: Sales Rates Maybe Changed.

Revenue Forecast Own Jobs Only

In the Revenue Forecast Management screen, restricts the logged in user to jobs for which he/she is the job manager.

Revenue Forecast Approval

In the Revenue Forecast Management screen, allows Revenue Forecasts to be approved and unapproved.

Revenue Forecast Entry

In the Revenue Forecast Management screen, allows Revenue Forecasts to be entered and edited.

Change Allow Non Contract Billing

In the Contracts Maintenance screen, allows the changing of the Allow Non Contract Billing flag.

Revenue Forecast Disable Rebuild

If granted, the Rebuild button on the Revenue Forecast Managerment screen is disabled.

Time

Disbursement

Purchase

Subcontract

Stock

Plant

Internal

Overhead

Deposit

Retention

Variation