Employees should be set up in the People screen. The setup for a 'Super user' is predefined and may be used by changing the name.
Profit Centre Maintenance
Profit Centres are used for:
- Security over access to Jobs within a Profit Centre
- As a selection option when reporting
- As a source of default General Ledger Coding
They should be added to Profit Centre Groups
Profit Centre Group Maintenance
Profit Centres Groups are allocated to Employees to control which Jobs the Employee has access to.
EMPLOYEE DETAILS
Job / Acct Manager
Used to filter list of employees on this field in the Job / Acct Manager drop down fields
PO Approver
Used to filter the list of employees on this field in PO Approver drop down fields.
PO Approval Limit
Sets the maximum value of the Purchase Order that an employee can approve.
Employee Number
Required number, which should be consistent with any Payroll numbers being used
Profit Centre
- Employees must belong to valid Profit Centres.
- Labour Productivity reports are sorted by these Profit Centres.
- The Labour Journal will credit the Employee Profit Centre and Debit the Job Profit Centre with the value of hours entered on Timesheets.
Employee Class
Specifies how employee hours are costed and priced.
Activity Group
Used to filter the Activity Codes on the Personal Timesheet Entry.
Timesheet Group
Select the required code if Timesheet Groups are used for Timesheet Approval rather than Profit Centres.
Start/Finish Date
Used for reporting purposes.
Hours
Used in Productivity Reporting.
Default Activity/Job
Specify a Job and Activity that will default during Timesheet entry.
EMPLOYEE CLASS
- Every Employee must have an Employee Class.
- Employee Classes define the basis for the standard Costing of time transactions and the default Selling Rates for time transactions for all Employees with that Employee Class.
- This provides a standard costing regime where employees on similar wage rates will be setup in the same Employee Class and a standard Cost and Sell rate applied irrespective of the number of hours worked.
Note: There are no Costing and Selling Rates on the Employee's People Table.
There will always be discussion required to determine the values and GL Codes to be used in the setup of Employee Classes.
It is suggested you initially set up all Employees with the default Employee Class provided, and change them to appropriate Employee Classes later.
An extended version of this function is available through Time Codes if you wish to apply variable costing rates to take account of overtime etc. This option requires a Time Code to be selected as part of the Timesheet line entry.
ADMIN FUNCTIONS
This displays the Admin Function permissions the user has, The Admin Function Security Groups included are shown in the left hand column, to the left of this the specific functions granted are shown. The Admin Function Security Groups not included are shown on the right hand side of the screen.
