This information refers to Disbursements within Timesheets. For more information regarding Disbursments refer to "Disbursements" within the Workbench Setup Guide.
This option is used to enter Internal Costs that are to be recovered against jobs directly within Timesheet entry. Internal Costs are those items of expense which would not normally be charged directly to a Job (photocopying, printing, tolls etc.) but some form of recovery is appropriate.
This program will also generate relevant General Ledger Journals if Workbench is integrated to your Financial System. The Debit will be posted to the General Ledger Code associated with the Activity related to the Job selected, while the Credit will be passed to the General Ledger Code associated with the Activity selected for the Disbursement. Selection between Time and Disbursement is controlled by the Activity Code used. Ensure that you select an Activity Code with a Disbursement Type.
You can choose to display only Time or Disbursement Activity Codes in the Activity drop down field by placing a check in the appropriate check boxes.
Quantity
Specify the quantity under the Hrs. The cost to the job will be the quantity multiplied by the cost per unit on the Activity code.
The disbursement quantities entered will not be
included in the hours summary but will be summarized separately under Kms and Other.
Kilometers are distinguished separately by the use of an Activity Code that has been flagged in the Custom area of Control File Parameters. Anchor
Maintain Activity
Disbursements utilise the Activity Code for Cost; Sell Rate; GL Debit & GL Credit.
Type
Disbursement: This allows you to enter a Cr GL Account
Cost Rate
Used as the rate in calculating the value of the disbursement.
Selling Rate
Used as the rate in calculating the Input Based Sales value of the disbursement.
Dr GL Account
Specify the GL account to be debited. The prefix will come from the Profit Centre.
CR GL Account
Specify the GL account to be credited. This will be the whole GL Account utilised. It does not look for a prefix elsewhere in the system.