This program is used to enter stock issue transactions which charge the job at the cost and reduce the corresponding stock item balance. This transaction is exported to your financials as General Ledger Journal.
All
This field is relevant only when opening a Batch which already exists. By "ticking" this box, all previously entered transactions, for the Batch which you select, will be displayed. If this field is left blank, none of the earlier entries will be visible.
Batch Number
Enter a Batch Number or select one from this list. If a new Batch is to be created, leave this field blank and press the New Record button .
Batch Date
If you choose create a new batch, this field will appear on the New Batch Set Up window and will have the current day's date displayed as the default. This may be altered if required. This is a mandatory field and the program will not save this data record unless the field is completed. If you choose to modify an existing batch, the date of that batch will be displayed in this field - – it cannot be altered.
Stock Location
Enter the location of stock to be reduced by these issues.
Item Date
Enter a Date for this transaction.
Job Code
Enter a valid Code, or select one from the list available, for the Job to which this issue is to be allocated.
Job Description
The description of the Job selected will be displayed in this field.
Stock Code
Enter or select the required Stock Item Code.
Description
The description of the Code selected will be displayed in this field.
Work Centre
Accept the default code or select one from the list available.
Quantity
Enter the quantity of stock issued. If there is insufficient stock to issue you will be notified
Cost
This cost is displayed automatically and is based on either the Standard, Last or Average cost as defined in Stock Control Parameters. The screen highlights the valuation method chosen.
Text
While the amount of text which can be keyed into this field is virtually unlimited, entries should be limited to short, meaningful comments intended as notes. Text can be added against each line in the batch.
Transaction Report
Use the print function to produce a report of the transactions entered.