This screen will open with the data displayed as described below.
Header SectionHEADER SECTION
- Invoice No/Job/Job Description
These three fields display the Invoice Number, Job Number and Description for information purposes only and enable the user to ensure that the correct Job or Invoice is being used.
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Note that the details that default are created by a stored procedure, so the exact content of the text displayed is customisable
Sales Code SectionSALES CODE SECTION
Sales by Sales Code
- If the Charge Type on the job has the 'Invoice Lines By' option set to Sales Code:
This panel displays the summarised Sales Code based Selling Values that will result from the invoicing of the individual Job Outputs displayed. Any change to the Job Outputs selected, and their Sell Rates, will be reflected in these Sales Code values. - The Sales Code on a transaction defaults from the Sales Code set up on the Schedule for the Output Code.
- Sales Codes are generally used to determine the GL Codes for revenue posting to the General Ledger.
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The Work Centre Code on a transaction defaults from the Work Centre set up on the Schedule Output Code
Displayed ValuesDISPLAYED VALUES
- Totals by Sales Code or Work Centre Code are displayed for:
This Inv; the total value of Job Outputs to be included on this invoice
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- A mouse click on one of these displayed value will automatically filter the displayed transactions in the Detail panel to display those Job Outputs which make up the selected total (by automatically applying filter criteria).
Transaction Selection - Job Transactions and / or Purchase OrdersTRANSACTION SELECTION
At the bottom of this section, are flags for managing the default transaction types to be selected for display
- Job Outputs: defaults for Charge Types with Billing Types of Output Based or Input Output Based
- Transactions To: read only display of the Invoice To Date from the Invoice
- Include Futures: defaults to not selected. Ticking this will add future dated Job Outputs and un-previewed Job Outputs to the displayed list of Job Outputs able to be invoiced
Addition of Outputs During BillingADDITION OF OUTPUTS DURING BILLING
If the user does not have the Admin Function 'Disallow Output Entry During Billing', then the Add Job Outputs button is available.
This allows the addition of ad hoc Job Outputs during the billing process.
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- Schedules available on this Job
- An ad hoc Schedule as set in the Control Parameter 'Job Output Use Schedule Code'. This would typically be a Schedule which can contain miscellaneous standard charges which you may wish to add to the invoice at time of billing
Details SectionDETAILS SECTION
This section displays the transactions for invoicing based on the Filter Options selected
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- Margin
The Sales Margin does not display for Job Outputs as there is no concept of profitability of and Output (there are no directly related costs to compare.
Transaction OptionsTRANSACTION OPTIONS
The following radio buttons dictate behaviour for each Job Output. Click on any of the labels and the displayed data will sort in selected order. The radio button under each of the labels provides an 'All' selection option to say Defer all of the displayed transactions.
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- Filter Options
Extensive filter options are provided for filtering the displayed list of transactions. Enter a selection on this tab, and when you move to the Details tab the filtered list of transactions will display.
DisplaysDISPLAYS
- Schedule Code;
Schedules containing Outputs used on this job
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- Transaction date
Range of Job Outputs dates
Note: The Remove Filter button at the top of the screen clears these selections.