This program is used to enter adjusting cost transactions which can be exported to your financials as General Ledger Journals.
All
This field is relevant only when opening a Batch which already exists. By "ticking" this box, all previously entered transactions, for the Batch which you select, will be displayed. If this field is left blank, none of the earlier entries will be visible.
Batch Number
Enter a Batch Number or select one from this list. If a new Batch is to be created, leave this field blank and press the "New Record" button.
Reference (Maximum 20 Characters)
If you choose to create a new batch, the New Batch Set Up window will be displayed. This field is only displayed in this instance. Enter a Reference Code by which to additionally identify this batch. This is a mandatory field and the program will not save this data record unless the field is completed.
Batch Date
If you choose create a new batch, this field will appear on the New Batch Set Up window and will have the current day's date displayed as the default. This may be altered if required. This is a mandatory field and the program will not save this data record unless the field is completed. If you choose to modify an existing batch, the date of that batch will be displayed in this field - – it cannot be altered.
Item Date
Enter a Date for this transaction.
Job Code
Enter a valid Code, or select one from the list available, for the Job to which this charge is to be allocated.
Description
The description of the Code selected will be displayed in this field.
Activity
Enter the Activity Code you wish to adjust.
Work Centre
Enter a valid Code, or select one from the list available, to which this Adjustment is to be allocated.
Quantity
Enter a quantity relevant to this Adjustment. Negative values may be entered if required. FCCost
FC Cost
Enter a Cost for this adjustment. A negative value may be entered if required. Enter the FC value if required and the system will automatically translate this into Local Currency using the exchange rate displayed at the bottom of the screen. If FC is not required enter the LC value and this will be translated at a rate of 1.00.
FCRetailFC Retail
A Selling Rate must be entered manually against this Activity if a Retail Value is required. A negative value may be entered if required.
Text
While the amount of text which can be keyed into this field is virtually unlimited, entries should be limited to short, meaningful comments intended as notes. Text can be added against each line of the batch.
Totals
Check these totals to ensure you have a balancing set of entries.