This program is used to enter plant issue transactions which charge the job at the cost and create revenue on the plant item. This transaction is exported to your financials as General Ledger Journal.
All Batches
This field is relevant only when opening a Batch which already exists. By "ticking" this box, all previously entered transactions, for the Batch which you select, will be displayed. If this field is left blank, none of the earlier entries will be visible.
Batch Number (Maximum 8 Digits)
Enter a Batch Number or select one from this list. If a new Batch is to be created, leave this field blank and press the New Record button.
Reference (Maximum 20 Characters)
If you choose to create a new batch, the New Batch Set Up window will be displayed. This field is only displayed in this instance. Enter a Reference Code by which to additionally identify this batch. This is a mandatory field and the program will not save this data record unless the field is completed.
Batch Date
If you choose create a new batch, this field will appear on the New Batch Set Up window and will have the current day's date displayed as the default. This may be altered if required. This is a mandatory field and the program will not save this data record unless the field is completed. If you choose to modify an existing batch, the date of that batch will be displayed in this field - – it cannot be altered.
Date
Enter a Date for this transaction.
Plant
The item of plant equipment that you are entering the issue for.
Description
The description of the Plant Item selected will be displayed in this field
Job Code
Enter a valid Code, or select one from the list available, for the Job to which this issue is to be allocated.
Rate Code
The rate to be applied to the Quantity of the Plant Item being allocated.
Quantity
The quantity of the Plant item at the selected Rate being allocated
Unit
The Unit of the Rate being applied to the Plant Issue.
Job
The description of the Job the plant issue is being allocated to will be displayed in this field.
Details
You are able to enter details of the Plant Issue here.
Reference
An additional Reference that can be attached to the Plant Issue transaction. (Defaults to the Plant Item Code)
Work Centre (Maximum 10 Characters)
This will default from the Rate Code selected, or select one from the list available, to which this Plant Issue is to be allocated. For further information on this Code and its uses, refer to the Workbench Setup Guide t section of this Manual. (Note: The Activity code is linked to the Plant Job)
Activity Code
This will default from the Rate Code selected, or select one from the list available, to which this Plant Issue is to be allocated Quantity
Registration
The Registration of the selected Plant Item.
Cost Rate
The cost rate being applied to the Plant Issue transaction.
Cost
The total Cost of the Plant Issue transaction e.g. Qty x Rate Code
Fleet No
The Fleet No. of the selected Plant Item
Plant Assignment No
If the Plant Issue has originated from a Plant Assignment this field denotes the assignment the transaction has come from.